Setting up a collection
- When files can be downloaded
- Who can download files
- DOI assignment
- License, including custom use statements
- Review workflow
See more below on these settings.
As a collection manager, you decide who can deposit to your collection, who can review deposits, and who else helps manage your collection. You will add participants one at a time to your collection using their SUNet IDs (not aliases).
For anyone that should no longer have access to your collection, e.g. students who have graduated, you should delete those depositors from the participants list. Inactive SUNet IDs are not automatically removed from the list, though the users will not be able to access the web app or your collection.
When files can be downloaded (aka embargo)
Choose this option if downloading of files for all deposits needs to be delayed, e.g. after a conference has occurred or after all deposits to the collection are complete.
You will need to select a release date option that will apply to all deposits in the collection: 6 months, 1 year, 2 years, or 3 years.
Who can download files
Choose the option if, for all the deposits in your collection, only members of the Stanford community should be allowed to download the files. SUNet authentication will be required to download files for all deposits in your collection.
No, never assign a DOI
Choose this option if your collection contains a consistent type of material that you think should never have a DOI assigned. Choosing this option makes sure that nothing will be assigned a DOI instead of relying on the depositor to choose this every time.
Require a specific license
Choose this option if the content will be of a fairly consistent type, for example all software from your research group, and you want to be sure everyone gets the right license assigned.
Custom use statement
Yes, include a custom use statement
Choose this option if you need to include special terms not covered by our standard use statement and/or the licenses we offer. With this option, you'll compose the custom use statement that will automatically appear on every item deposited to the collection. It will display on the PURL page in the Use and Reproduction section prepended to the standard use statement. The depositor will not be able to remove or change your custom statement.
You can choose whether to turn the review workflow on or leave it off. It's up to you.
Depositing student works
This video provides an overview for students of how to deposit their works in the SDR. If you manage a collection of student theses, we recommend that you distribute this video to your students to view before they begin their deposits.