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Copyrights, licenses, and access restrictions

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Learn about what is appropriate to deposit and how licensing and access restrictions work.

Can I deposit content for which I do not hold copyright?

Yes, provided you have permission from the copyright holder to do so. The SDR Terms of Deposit addresses third party content. Be sure to review these terms (PDF) to ensure you can agree to them as required before depositing in the SDR and check out our additional information on these Terms below.

Can I apply a license at the file level?

No, the system currently facilitates licensing at the item level only. To indicate a file-level license within a deposited item, we offer two possible work-arounds: a depositor can add an annotation about a file-specific license in the file label and/or embed license information in the file itself.

Can I deposit in the SDR and still publish my work elsewhere or apply for a patent?

Yes, but we recommend that in these situations you choose the embargo option, which allows your work to be preserved now but released automatically to the public at a later date, after you've published elsewhere or applied for a patent. Options for embargos may differ depending on the content and the application used to deposit your work, so please check the documentation for the application you are using or contact us.

Can I restrict access to content deposited in the SDR?

Yes, you can restrict access to a Stanford-only audience. Generally speaking, the SDR is not a "dark archive" for private content; the intention is to promote sharing of deposited content for scholarly use.

Can I deposit data containing sensitive information, such as patient records, student records, or financial information?

High Risk Data must be anonymized, masked or cleansed before deposit in SDR. Data classified as Low Risk or Moderate Risk can be deposited in SDR. 

Is there a "take down" policy?

Requests to take down, and effectively remove online access to, content in the SDR are considered by the University Librarian’s office. See also the University's page on copyright complaints.