Understanding the SDR Terms of Deposit
What is the Terms of Deposit agreement?
You will be asked to agree to the Terms of Deposit when depositing materials (a "Work") into the SDR. Through the Terms of Deposit agreement you will license the Work to Stanford, providing the particular rights that Stanford needs to make the Work accessible and preserve it for the long term.
Before agreeing to the Terms of Deposit, you should review all of the copyrights associated with a Work to ensure that you are able to grant the license it describes.
How do I know if I am the copyright holder for the Work?
If you are the primary author of the Work, you are probably the copyright holder and able to grant the license described in the Terms of Deposit. If you have an agreement with a publisher, see question 4 below.
If your Work includes third-party materials, like licensed images, media, or software, you need to be sure the license under which you are reusing those materials permits deposit into the SDR. It is not uncommon for a Work to contain multiple embedded copyrights, and you should consider the terms under which those materials are being used. If you have received written permission for reuse of third-party materials you can deposit that documentation as part of your Work.
If your Work is a derivative work based on one or more underlying works, you may need permission from the owner or producer of the underlying work(s) to deposit your Work.
Can I deposit materials containing any information classified by Stanford as High Risk, such as social security numbers?
No. High-risk information cannot be deposited in the SDR, and the Terms of Deposit will ask you to affirm that no such information is included with your Work.
What does it mean to indemnify Stanford?
Stanford relies on you to accurately represent the Work and the rights associated with it. By indemnifying Stanford, you agree to take responsibility for those representations. If Stanford then uses the Work in a way that this agreement does not explicitly permit, you will not be liable in the event of a complaint by a third party. However, as long as Stanford follows the terms of this agreement, you may be liable in the event of a third-party complaint.